The objectives of this Association shall be to carry on, within the territorial
limits defined in these bylaws, the activities of SDDJA; to cement and
solidify friendly relations between individual members; to foster goodwill
and understanding between the individual members, and the hospitality
and special events industry and to communicate to that industry the intent
of SDDJA to standardize professional business practices and standards
of the members; to provide a meeting place and an opportunity for members
to exchange views and discuss matters of mutual interest within the profession;
to disseminate information to the member ship, to raise the general standards
prevalent within the industry; to conduct a program of education for the
members; to conduct a program of public information with respect to the
profession and functions of members; generally to provide for the mutual
development and professionalism of its members, by means of, but not limited
to, the fore going, and to do any and all things necessary and lawful
for the accomplishment of these purposes.
A. Each prospective member must attend one meeting prior to being considered
for membership status. Applicant must provide an oral presentation of
5-10 minutes and be open to questions posed by the membership. Meetings
are open only three times per year to applicants prior to Board decision.
B. Each applicant shall be open to inspection by the screening committee
which will inspect the working premises of the applicant, and randomly
visit a number of events to evaluate the applicant's entertainment abilities
and equipment display.
C. SDDJA members may submit a Letter of Confidentiality to the President
within 10 days of the applicant's presentation expressing concerns or
pertinent history of the applicant. The Board will determine if the
contents affect the truthfulness or integrity of the applicant's statements.
If so the applicant will be contacted by the board for clarification
prior to membership approval.
2. REQUIREMENTS OF APPLICANTS
A. Applicants must be the owner/operator of the mobile music business
for at least two years, as evidenced by their business license, and
act at some point during the business year, as the disc jockey/entertainer
at a special event. Applicants must own and operate at least one set
of equipment for mobile music use. Membership is available to those
who derive a significant portion of their income through mobile music
entertainment. Applicants must have been operating in the San Diego
area for at least six months. Applicants must agree to provide to the
Screening Committee dates and times of performance events for an on-site
visit for evaluation and quality confirmation by the Membership Screening
Committee.
B. Each applicant must have professional grade gear, properly maintained
and serviced, and housed in an aesthetically appealing container and
condition; disc jockey employees or subcontractors that are properly
trained and reflect the standards of all SDDJA members; provide knowledge
and library of a broad variety of music; maintain truthful advertised
statements regarding their operation and specializations; will bring
no unnecessary guests or employees that linger during a performance.
C. Applicants must show certificate of general liability insurance
coverage.
D. Applicants must provide: three professional references, as well
as three personal references from non-corporate related business, all
from the San Diego area, submission of SDDJA application form, letter
of intent expressing their interest and objectives of involving them
selves with SDDJA.
E. Applicant must be approved by at least two-thirds (2/3) of the Quorum
present to qualify for membership. A Quorum constitutes at least one-half
(1/2) of the entire membership.
F. Multiple System Operators: The use of subcontractors is discouraged
as a performance practice. Multiple system operators are encouraged
to use employees rather than subcontractors as the preferred method
of business operation.
G. Associate Membership: Associate membership is for prospective DJs
whose goal is to learn the trade through association with regular members
by at tending meetings. Although associate members must still be voted
in, the regular membership requirements (including insurance, references,
minimum experience, and business ownership) will be waived. Full annual
dues will still be required. Associate members will not be permitted
to vote, advertise using the SDDJA logo or brochure, nor have access
to website availability list or hotline phone numbers. Conversion to
regular membership shall occur when the associate fulfills regular membership
requirements and is voted in as such. Associate members shall be allowed
only one renewal after one year.
A. Member may be suspended from the Association for a designated period
or may be expelled for cause such as violation of the Bylaws or rules
of the Association, conduct contrary to our code of ethics, or for conduct
prejudicial to the best interest of the the Association.
B. If the board believes there is just cause, either by documented
incidents or reports from SDDJA members, the offending member shall
be called to a hearing with the board to review the charges. If the
board decides that the conduct of the member is distinctly prejudicial
to the best interests of SDDJA, then a 60-day probation period will
begin from the date of that decision. The offending company will have
thirty days to provide to the board, a list of shows which can be discreetly
witnessed and judged by the board. The Board will also visit the place
of business of the member in question.
C. Suspension or expulsion shall be by a two-third vote of the Board
of Directors, after the defaulting member has had a reasonable opportunity
to be heard by the Board. Members who have been suspended under Section
A may apply for reinstatement to the President of SDDJA, after a period
of six months. However such reinstatement shall not be made absolute
until all conditions have been reviewed by the Board. Reinstatement
will occur upon approval of the membership by a two-thirds vote. Dues
will not be refunded.
A. Meetings will take place once a month at place to be determined
by the vice president at least two weeks prior to the meeting date.
Time of meeting will be at 11:30 a.m. each third Tuesday of every month,
unless otherwise notified.
B. Each meeting shall consist of food service optional, speaker or
educational program optional, discussion of SDDJA business, voting on
applicant memberships, and introduction of guests.
C. Fees for the meeting will reflect the cost of the food service and
the educational program.
D. Annual meeting shall take place the third Tuesday of every June
to elect a new Board, receive annual reports, and the transaction of
other business.
E. Special meetings may be called by the President of the Board for
any purpose.
F. A majority of certified members in good standing shall constitute
a Quorum at an all meetings.
A. PRESIDENT shall preside at all meetings and shall be a member
ex-officio with right to vote, and to communicate to the Board and the
membership, suggestions as may in his opinion tend to promote the prosperity
and welfare and in crease the success of the Association, and shall
perform such other duties as are necessarily incident to the office
of the President.
B. VICE PRESIDENT shall perform the duties of the President
in the case of his absence. In addition, Vice President shall arrange
for, coordinate, and notify members of meeting location and details.
C. TREASURER shall keep an account of all monies received and
expended for use of the association. He shall forward all funds received
to the account for deposit. He shall make a report whenever called upon
by the President. At the expiration of his term of office, he shall
deliver to his successor all books, monies, and other properties. He
will reimburse and make payment for any expenses for which SDDJA is
obliged. He will communicate with all legal agencies to which SDDJA
is accountable.
D. SECRETARY will keep a record of all business transacted at
meetings, conduct all correspondence and execute all orders, votes and
resolution not otherwise committed, to keep a list of the members, to
give notice of the meetings to members, and to devote his best efforts
to forwarding the business and advancing the interest of the Association.
B. Each position on the Board must be nominated for and seconded. Each
member may nominate and vote for oneself. Any member whose term has
expired may be reelected if he desires to run.
C. Each nominee must be a member in good standing
D. Each elected officer will serve in that post for one year. They
may not hold more than one elected post simultaneously.
E. Election will be cast by secret ballot.
F. Removal of officers can be effected under agreed circumstances by
two-thirds majority of the members, necessitating new election for that
post, to be completed within thirty days.
A. The fiscal year of SDDJA will commence on January 1st and end on
December 31.
B. Annual dues will be due yearly on June 1st. New members dues will
be paid annually upon the anniversary of their application acceptance.
Dues as of August 1990 are $75.
C. First time members will be assessed a $20 initiation fee.
D. A late fee of $20 will apply if dues are not paid by Sept. 1.
E. Assessments in order to cover unforeseen expenses my be levied upon
the members upon a majority vote of the members.
The committees of SDDJA may be established and their general duties defined
by the Association as follows:
A. NEWSLETTER will provide a monthly report of meeting minutes, a notice
of future meeting times, agendas, places; generate a topical and interesting
selection of correspondence of interest to our industry.
B. EDUCATIONAL will formulate topics of interest and seek out resources
to present and speak at SDDJA meetings, or to be printed in the newsletter
or circulated to the membership.
C. PROMOTIONS will communicate to the related special events industry
and other groups and interested parties, the intent and existence of
SDDJA in order to foster good will and exposure.
D. SCREENING will visit and evaluate the performance of all applicants
and report to the Board.
E. Committees may be formed or discontinued at any time that the membership
feels it necessary.
Any member may submit in writing a proposal to add or delete a clause
in this charter. A vote of at least 51% of the membership is required
to amend these bylaws.
Maintain the highest standards of personal conduct to bring credit
to the Mobile Disc Jockey Industry.
Promote and encourage the highest level of ethics within the profession.
Provide to all persons truthful and accurate information with respect
to the professional performance of duties.
Use only legal and ethical means in all industry activities.
Use a written contract clearly stating all charges, services, products
and other essential information.
Demonstrate respect for every professional with in the industry
by clearly stating and consistently performing at or above the standards
acceptable to the industry.
Contribute knowledge to professional meetings and journals to raise
the consciousness of the industry.
When providing services, maintain in full force adequate or appropriate
insurance.
